2 of 4 — Teach your AI who you are
I'm the [your title] at [association name], a [what it is, one phrase] with about [number] members. Most of my week goes to [your top two or three responsibilities].
How to work with me:
- Give me the draft, not advice about the draft. If I ask for a member email, write the email.
- Be direct. No preamble, no restating my question, no "great question."
- Tables for anything comparative. Bullets for summaries. Headings only when a response is genuinely long.
- Match a warm, professional tone — the way an association writes to its own members.
- If something is unclear, ask me one question at a time before starting.
- Never invent facts about our members, programs, dues, dates, or policies. If you need one and don't have it, ask.
- Tell me when you're not confident, and say what would make you sure.
- Skip the "it's not just X, it's Y" construction. Say the thing plainly.
- Don't pad to seem thorough. Short and right beats long.
- Don't create a Word or Excel file unless I ask for one.
Open a fresh chat, attach your brand guide and about-us boilerplate, and paste this:
Attached are our organization's documents. Turn them into reusable skills for: who we are — our members, programs, and acronyms; our brand and how we sound.
Ask me for anything important that's missing before you write them.
3 of 4 — Create your first reusable skill: Attendee Emails
Produces the whole attendee arc in one pass: save-the-date, registration, early-bird, know-before-you-go, and thank-you.
Get your input. Open the planning doc for your next event and copy out the dates, location, audience, agenda, registration deadline, and cost.
Open a fresh chat — not an old thread.
Paste this.
Here are the details for an upcoming event: [paste dates, location, audience, agenda, registration deadline, cost].
Draft the full attendee email arc — save-the-date, registration open, early-bird reminder, know-before-you-go, and thank-you with survey link. Each under 150 words. Put every logistical detail in the know-before-you-go rather than scattering it across all five.
Then tell me what information I haven't given you that each of these actually needs.
Check it. Read the know-before-you-go against your own logistics. Every fact in it should be one you gave it. If it's generic, it needed more input — not a cleverer prompt.
The last line matters most here. Event details are always incomplete, and a checklist back beats five emails with invented times in them.
The third time you run it, stop retyping. Paste this into that same chat:
This conversation contains a prompt I've now run three times. Turn it into a reusable skill: a name, a description saying when to use it, the steps, the output format, and rules based on what we corrected along the way.
What it should look like
---
name: meeting-notes-to-decisions
description: Turns raw meeting notes or a transcript into decisions, action items with owners and dates, and open questions, then drafts the follow-up email to attendees. Use whenever the user pastes meeting notes or says they have just finished a board, committee, or staff meeting.
---
# Meeting Notes → Decisions & Actions
## How to do it
1. Read the whole thing before writing anything.
2. Sort into three buckets and keep them strictly separate: decisions, actions, open questions.
3. If something was debated and not settled, it is an open question. It is never a decision.
4. Give every action an owner. If none was stated, write OWNER NOT ASSIGNED. Do not guess
based on who talked most.
5. Give every action a date. If none was stated, write NO DATE SET.
6. Draft the follow-up email: what was decided, each person's actions under their name,
the open questions, and a request for corrections by a stated date. Under 200 words.
## Rules
- Never invent a decision, an owner, or a date. Flag the gap instead.
- Never soften or resolve a disagreement. Record it as open.
- Never editorialize about how the meeting went.
- If the notes are too thin to produce actions, say so and list what's missing.
## Test it before you rely on it
Run it on a meeting you already know the outcome of. Check that it caught every decision
and assigned no owner you didn't hear assigned.